Visual Minutes
What are they?
Visual Minutes (also known as ‘Live Conference Illustration’, ‘Graphic Recording’, ‘Sketch Notes’, or ‘Scribing’) are a live, illustrated record of conferences, events or meetings. During your event we listen to and illustrate the key ideas and messages as they happen—creating beautiful, dynamic visual records that capture the heart of what's being said.
How do they work?
Visual Minutes are drawn live during an event. Our illustrators listen carefully to what is being discussed and capture the key themes and messages with illustrations and colour.
We work by hand with pens on a large sheet of paper, or digitally on iPads. We can either be there working in-person or attend virtually for online events.
they are perfect for:
- Conferences
- Team strategy days
- Board meetings
- Increasing engagement in virtual meetings
- Workshops
- Community consultations
- AGMs
Why do They work?
We retain just 10% of what we hear, but up to 80% of what we see. Having visual minutes at your event is a powerful tool for making your event stick.
Colour visuals increase willingness to read by 80% and can positively affect motivation and participation. We've all been to meetings and conferences that seem to lose all clarity as the day goes on. Having an illustrator capturing the event gives a clear reference of how the group are thinking and what has been discussed that day. It's all up there on the wall for people to see!
Interested in bringing your ideas to life?
It’s always great to hear from you. Whether you’re after a quote for visual minutes, animations, infographics or something else just drop us an message.
Frequently Asked Questions
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Both! We can work on large sheets of paper at the side of the room or on an ipad
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We want this process to be accessible and we're especially passionate about helping small organisations think big. We will always find a pricing that is fair and appropriate to the organisation we're working with.
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We bring all our own materials, all we need is a flat wall which we can put our paper up onto using masking tape.
The paper is cut to size depending on the content and wall space. We can work to dimensions that suit your purposes, for example if there is a space in your office you would like the minutes to go after the event.
We need at least 30mins in the space to finish off after the event ends. Someone will need to be there when we finish to take the completed Visual Minutes. Dropping them off or posting is possible at an additional cost.
Usually we work on paper, but we can also work digitally and even create 3D Visual Minutes. Please let us know if you are interested in finding out more about this.
“We were so grateful that both Claire and Rowan were part of our recent event as they successfully complemented our intention to focus on creativity and experimentation. They both skilfully captured the discussions in our plenary sessions. The sessions were cantered on complex topics such as systems change and reimagining an economic system that preserves our planet and works for everyone. My colleagues and I were in awe of their skill level. Their ability to actively listen to our sessions and produce in real time a visual representation of the intricate discussions in the room was really compelling.
The final output is a powerful illustration and distillation that so aptly represents the threads of conversations and issues our participants were engaging with throughout our event.”
Adanna Shallowe
Senior Manager, Events & Relationships, Capitals Coalition